Operations services

Bookkeeping

K&R Accountants delivers reliable bookkeeping services for businesses throughout Stoke-on-Trent and Staffordshire. We maintain your financial records accurately using cloud accounting software, reconciling bank accounts, processing invoices, and categorising expenses so your books are always up to date. Monthly management reports give you clear visibility of income, costs, and cash position, enabling better business decisions. Our bookkeeping forms the foundation for smooth VAT returns, year-end accounts, and tax compliance. Whether you need full outsourced bookkeeping or support for your in-house team, we design a workflow that fits your business. Clean, organised records also prepare you for bank lending applications, investor due diligence, or future sale.

Where we help

Up-to-date ledgers with bank, sales, and purchase feeds reconciled weekly.
Monthly management packs with KPIs, variance commentary, and cash insights.
Process improvements that reduce admin and prepare you for audits or funding.

How it works

Design the workflow
We map responsibilities, select software, and set reporting dates tailored to your team.
Maintain the ledgers
We process invoices, expenses, and payroll journals with documented checks and controls.
Report & refine
We produce monthly packs, review trends with you, and tweak processes as the business scales.

Next steps

Let us review your ledgers and we will recommend a monthly close plan.

Discuss bookkeeping support Ask a question

Frequently asked questions

What is the difference between bookkeeping and accounting?

Bookkeeping is the day-to-day recording of financial transactions: bank reconciliations, invoicing, and expense tracking. Accounting involves interpreting this data, preparing financial statements, tax planning, and providing strategic advice. Both are essential for business success.

How often should bookkeeping be done?

We recommend weekly or fortnightly bank reconciliations to keep records current. This ensures accurate cash flow visibility, faster month-end closes, and reduces the risk of errors or fraud going undetected.

What accounting software do you work with?

We are certified advisors for Xero, Sage, QuickBooks, and FreeAgent. We help select the best platform for your business needs, handle implementation and migration, and provide ongoing support and training.